Writing
Off Vehicles as Tax Deductions by:
Stephen L. Nelson, CPA You've
heard it a hundred times: That shiny new car your
buddy just bought? It doesn't really cost him
anything. He writes off the car as a tax deduction.
Your first thought is usually, "That can't be
right." Your second thought is, 'I got to figure
out how to enjoy that loophole."
But what does the law say? And what are the rules
for writing off vehicles? It turns out that you
can write off the cost of buying and using a car
if you're self-employed and use your vehicle in
your business. Specifically, you can probably
deduct the business portion of your vehicle expenses
on your business tax return.
But this deduction is trickier than most people
realize. Here's the first big thing that goofs
many people up. You need substantiation to prove
your business use. Ideally, in fact, the Internal
Revenue Service wants you to keep a log of your
business miles, your commuting miles, and your
personal miles.
With this information, you can then either deduct
an amount equal to the business miles times a
standard per-mile rate of roughly $.35 or $.40
a mile (depending on the year). or you can deduct
the percentage of your vehicle expenses equal
to the percentage that your business miles represent.
Note that only your business miles-and not your
commuting miles or personal miles are deductible.
For example, if your business use equals 5,000
miles, personal use equals 3000, and commuting
equals 2000 miles, your total miles for the year
equal 10,000. Business miles as a percentage of
total miles equal 50% because 5,000 divided by
10,000 equals .5 or 50%.
In this example, you could therefore deduct 50%
of your fuel, 50% of your insurance, 50% of your
maintenance and repairs, 50% of the car loan interest,
50% of the depreciation, and so on, as a business
deduction. This means you can't ever deduct all
the costs of owning and running vehicle-only the
business use of a vehicle.
If you don't have exact records about your business
use, you can sometimes use good sampling. For
example, if you keep a good appointment calendar
of your business activities, one popular tax reference
suggests that you can look at the total business,
personal and commuting miles driven during one
week each month. Then, you can average this data
to get good weekly estimates of your business,
personal, and commuting miles. Finally, you can
multiple these weekly estimates by 52 (the number
of weeks in a year) to get reasonable estimates
of your business, personal and commuting miles.
But before you go out and buy a new luxury auto,
you need to know there's another complication.
Congress limits in most cases the amount of depreciation
or lease rental that you can include in your vehicle
expense calculations. The rules are a bit tricky,
but essentially, for purposes of vehicle depreciation
and lease payments, you only get to look at the
first $17,000 (roughly) of vehicle cost. In other
words, if you buy a $60,000 vehicle and your friend
buys a $15,000 vehicle, you may both have the
same business depreciation expense-even though
your vehicle costs four times what your friend's
does.
One other related point: You may have heard about
the sport utility vehicle loophole. This SUV loophole
really does exist. Specifically, the luxury auto
limits mentioned above don't apply to sport utility
vehicles that weigh more than 6,000 lbs. Note
that Congress partially closed that loophole in
2004, however, by saying that a special, super-accelerated
form of depreciation called Sec. 179 depreciation
can't be used to write off all of the cost of
an expensive SUV in the year the vehicle is purchased.
About The Author
Stephen L. Nelson, CPA
Redmond WA tax accountant Stephen L. Nelson
is the author of both Quicken for Dummies
and QuickBooks for Dummies and an adjunct
tax professor for Golden Gate University's
graduate tax school.
steve@stephenlnelson.com
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